Coigach Community Rowing
1 NAME OF the ASSOCIATION
1.1 The Association will be called Coigach Community Rowing (CCR)
2.1 To promote and support the building and use of rowing and other similar boats in Coigach – especially those of traditional style – for leisure, recreation and health and to stimulate healthy competition and co-operation between residents of Coigach and other communities and clubs by means of Races, Regattas or other organised events.
2.2 CCR will promote rowing as a healthy activity, which can be done safely by people of all ages in our community at a level suited to their competence, experience and state of fitness and which in addition provides unique opportunities to get closer to our natural environment.
2.3 CCR will encourage its members to adopt and apply best practice in Health and
Safety, Safety at Sea, and Child Protection and to take personal responsibility for their application.
2.4 CCR shall foster close relationships between the builders of boats and equipment and rowers, so that there is better understanding of skills and craftsmanship, design and materials.
2.5 CCR will encourage members to meet socially.
CCR will achieve its objectives:
3.1 By encouraging all ages to take part in rowing, building and ancillary, related activities in an inclusive way.
3.2 By providing or obtaining guidance in good practice in safe rowing and all aspects of the governance of Rowing Clubs or other related organisations.
3.4 By providing or obtaining Coaching in Coastal Rowing.
3.5 CCR may purchase, hire or rent such buildings or equipment as is necessary to
achieve its objectives.
4.1 Membership of CCR shall be open to anyone who lives in Coigach regardless of age, race, sex, political or religious beliefs. There will be Full, Junior, Associate and Life Membership.
4.2 Upon joining the Association members agree to abide by the Constitution, the Rules and Bye-Laws.
5.1 The Association shall be managed by a Committee consisting of the Office Bearers; Chair, Secretary, Treasurer, Race/ Manager and Assistant/s, Equipment Manager and Assistant/s, Boat repair Manager and Assistant/s and those members elected to the committee.
5.2 Five shall form a quorum at Committee meetings.
5.3 The Committee shall meet quarterly at such time and place as may be convenient and on such
other occasions as shall be necessary, but shall have the option of not holding a meeting during the
months of July and August. Meetings can be attended by telephone, webcam, video
conference or other method allowing participation in the meeting from a remote location.
5.4 At all meetings of the Committee the Chair shall preside and in his or her absence the meeting shall elect a Chair. The Chair shall have a deliberative and in cases of equality a casting vote.
6 OFFICE BEARERS AND COMMITTEE MEMBERS
6.1 The Office Bearers and the members of the Committee shall retire bi-annually, but shall be eligible for re-election. The mode of election shall be by nomination at the Annual General Meeting.
Nominations for election must be notified to the Secretary at least 2 weeks before the AGM, and must be posted on the CCR weblog at least 1 week before the AGM.
6.2 The votes for candidates thus proposed shall be taken by voting papers.
6.3 In the case of a vacancy occurring during the year among the Office Bearers or members of the Committee, the remaining members of the Committee shall be entitled to fill such vacancy by co-opting a suitable member. Any Office Bearer or members so elected shall hold office until the next Annual General Meeting only.
6.4 Any office bearer or member of the Committee may be removed at any time by a majority of two-thirds of the voting rights present at a General or Special General Meeting called for that purpose.
6.5 The Secretary, or in his absence the Treasurer shall convene all meetings of the Association and Committee and shall keep full and correct minutes of all proceedings to be regularly produced at meetings; they shall on all occasions in the execution of their office act under the superintendence and control of the Committee.
7.1 The Treasurer shall receive and disburse all monies. The Treasurer shall submit a financial report to each AGM. The Treasurer shall keep correct accounts and books showing the financial affairs and
intromissions of CCR, which shall be subject to an independent examination by an
independent person or persons, other than members of the Committee.
7.2 The Secretary shall be responsible for maintaining a register of Members of CCR,
recording the number and class of subscription paid, and for sending subscription notices to the
Members in the month of October each year. The Treasurer or his nominee shall deposit all monies received in the CCR bank account.
7.3 The financial year of the Association shall end on the xxxxxxxxxxxx st of xxxxxxx.
7.4 A bank account shall be kept in the name of Coigach Community Rowing in the Royal Bank of Scotland plc and all cheques shall be signed by the Treasurer and Secretary.
8 PROPERTY and DISSOLUTION
8.1 The whole property of CCR belongs to the members.
8.2 Should CCR be wound up, any remaining assets will be sold or otherwise disbursed as decided by the Members at a Special General Meeting.
9 MEETINGS OF CCR
9.1 The Annual General Meeting of the CCR shall be held on the first of October or shortly thereafter, at which the Committee’s Report and the Treasurer’s Statement shall be submitted for approval, and Office Bearers and Members of Committee elected and appointed for the ensuing year in place of
9.2 A Special General Meeting of the Association may be called at any time
(a) by the Secretary, on the instructions of the Committee.
(b) on a requisition signed by one third of the voting rights being handed to the Secretary requesting
him to do so and stating the object for which the meeting is desired. On receipt of a requisition from
the members, the Secretary will give notice of the said meeting within 14 days and arrange for the
meeting to be held within 21 days.
9.3 All meetings of the Association shall normally be convened by electronic means, by post or via the Ullapool News stating the object of the meeting, at least two weeks prior to the meeting- unless 8 members (three over a quorum)agree to an ad hoc meeting to expedite urgent business.
9.4 The Chairman shall have, in cases of equality, a casting vote.
9.5 All paid up members aged 18 or over (Full, family or Life) will have a vote.
10 ENTRANCE FEE AND SUBSCRIPTION
10.1 Each member of CCR shall pay an annual subscription to the Association. The
subscription for all members shall be set by the AGM.
11 LISTS OF MEMBERS, NOTICES
11.1 A list of all Members of CCR and a copy of the Rules and Bye-laws shall be available from the secretary.
11.2 Every Member shall furnish the Secretary of the Club with an up to date contact address and
email address if available, which shall be recorded in the Register of Members and any notice sent to
such address shall be deemed to have been duly delivered after 3 days.
12 ALTERATION OF RULES and BYE-LAWS
12.1 Any Member wishing to propose an alteration of or addition to the Rules of CCR
other than under clause 9.2 shall give notice at least 2 weeks before a General Meeting. There must
be a Proposer and Seconder for the alteration. The Secretary will include the proposal within the
Agenda for the Meeting.
12.2 Any Member wishing to propose an alteration to the Bye Laws, other than under clause 9.2,
may do so by submission in writing to the Committee.
13 SUSPENSION ETC.
13.1 Any Member who in the opinion of the Committee, acting reasonably, has wilfully persisted in
the infraction of any of the foregoing rules, or otherwise misconducted themselves, shall be liable for
suspension or be otherwise dealt with (other than expelled) by the Committee as they in their sole
discretion may deem fit.
14 GENERAL POWERS
14.1 The Committee shall have power to borrow money and to grant securities, heritable or
otherwise, over the assets and undertakings of the Association or any part thereof. Provided that all
borrowings shall be sanctioned by majority approval at an Annual or Special General Meeting of the
15.1 Where the context so admits in Rules and Bye Laws:
a) The masculine includes the feminine and all other genders and vice versa.
b) Words in the singular include the plural and vice versa.
c) “Member” means a member of CCR in terms of Rule 4.
D) Bye Laws are set out separately from this document.