‘Coigach Community Rowing’
Draft Minutes of the AGM Tuesday 5th October 7.30pm
Approved Minutes of end-of season Inaugural Meeting (2nd September 2010)to formalise Interim Office bearers, decide on date of AGM, adopt a Constitution , discuss our own Skiff festival for 2011 and discuss fund-raising.
Present: Nick Clooney, Di Wilding, Mark Irvine, Seonag Buxton, A Buxton, Alice Mackenzie, Alan Pendred, Joseph Peach, Iesley Muir, Grethe Walton, Abi Muir, Kelly Sinclair, Ish Muir, Dan Walton, Lizzie Williams, Rich Williams, Julia Campbell, Louise Mackenzie.
Apologies: Sue Miller, Ron Davidson
Lesley (standing in as Chair) welcomed everyone and said that the project had enjoyed a very effective but informal start to building a skiff and rowing it on a community basis, but it was time to formalise things in order to get a bank account for future projects and to allow us to access funding. Only quarterly meetings plus an AGM were required yearly. Although there is approx £100 in the kitty, outstanding costs still had to be covered so that fundraising soon was vital.
It was agreed that the title Coigach Community Rowing (CCR) was simple, descriptive and inclusive and this was adopted.
The following folk were appointed in Interim positions until Tuesday 5th October at 7.30pm (chosen as the date of the AGM.)
Ron Davidson (in absentia); Chair, Lesley Muir; Secretary, Grethe Walton; Treasurer, Junior Reps; Abi Muir, Kelly Sinclair and Seonag Buxton, Racing/training manager 1; Mark Irvine, 2; Nick Clooney, Boat and Equipment managers: Alan Pendred and Steve Husband (in absentia.)
It was agreed that no specific safety manager be appointed as every member would be expected to familiarise themselves thoroughly with all safety aspects and would all receive a copy of both Safety and Club rules and that a good first aid kit be purchased to be carried at all times in the tow vehicle. There are 4 trained First Responders in the CCR with some junior members having had basic CPR training. Lesley Muir, Ish Muir, Ron Davidson and Seonag Buxton have full disclosures to enable them to work with under 18s. Julia pointed out that disclosures are free for voluntary groups if they use an umbrella body such as the SCVO. Lesley to find out more.
A simple Constitution has been adapted from the Scottish Coastal Rowing Association one. Lesley will circulate it for suggestions/improvements and it can be formally adopted, after a period of consultation, at the AGM.
It was agreed that yearly membership should not be expensive, in accordance with the inclusive ethos of the club. As a suggestion, to be circulated to gather opinion before the AGM, £10 per Adult; £5 for student/ concs/junior; 12 and under free; £20 for family; £5 for Associate membership (those not living in Coigach.)
It was also agreed that a list of ‘Competent Rowers’ be drawn up before the AGM and the ‘Lass’ or any craft belonging to the community project ‘Coigach Community Rowing’ was not to be taken on to the water without at least one of these CRs supervising.
It was agreed that a young person of primary school age was deemed able to go out in the ‘Lass’ only under strict supervision and only if that young person was ‘competent to handle the oar effectively’ either alone or doubled up on the oar with a partner, with a competent adult ratio of no less than one competent adult to two under 13s. It was agreed that a full list of these sensible safety procedures be drawn up, circulated and approved to allow it to be ratified at the AGM. Steve to be asked to approach Gaelforce for Junior sized lifejackets.
The junior members have decided to hold a fundraising Disco. Junior Reps to report back their progress on this with dates etc.
The Hall is being booked for a Licensed Ceilidh Dance with Stovies on Saturday 20th November (since meeting this has been changed to between Christmas and New Year.) Seonag Buxton volunteered to bring together a ceilidh band for the night and they are to be offered petrol expenses if needed. A ‘Rowers Sunday Brunch’ is planned for the next morning; on Sunday 21st. Louise volunteered to get the Sunday papers. Mark Irvine will head a brunch cooking team.
It was decided after intense discussion to hold a Coigach Skiff Fest (still to be named) on the weekend of 21st/22nd May 2011. Racing on the Saturday – and on Sunday a massed boats, leisure row over to Tanera for late breakfast at the Cafe.
DONM : AGM on Tues 5th October 7.30pm in the hall Lounge. The meeting will be advertised for two weeks prior also nominations for the posts of Office Bearers will be requested prior to the meeting.
Lesley closed the meeting by congratulating everyone who had played a part in making the Coigach Community Skiff project such a success so far.